Run your sport academy with championship precision.
One calm workspace for athlete enrollment, live deck & wall timing, competition scoring, POPIA-encrypted medical records, and automated ZAR Paystack billing — tailored natively to your sport.
Pre-launch — the standards we're building to, not measured customer averages
Signup to a live subdomain, roster import, and Paystack billing link.
Automated Paystack debit orders plus WhatsApp reminders for overdue balances.
Poolside offline buffer captures splits locally, syncs the moment Wi-Fi returns.
Automated invoicing, entries, and rosters in place of manual spreadsheets.
Why South African academies choose Pylos Systems.
Built for the gaps that spreadsheets, imported team-sport apps, and generic billing tools leave open.
One shared domain or generic app — every club looks the same.
100% White-Label Subdomains
e.g. yourclub.pylossystems.com
Billed in USD or AUD, plus a foreign-exchange markup on every invoice.
Native ZAR Paystack Billing
Automated debit orders, zero FX fees
No live timing or assessment desk — stopwatches, clipboards, and whiteboards.
Live Tablet Deck & Timing
Multi-lane stopwatch, beta desk & offline buffer
A generic event list or game schedule, with no federation file support.
Competition & Gala Hub
HY3 & CL2 seed file exporter + IFSC climbing grades
A generic compliance checkbox, or medical notes in a plain text field.
POPIA Medical Encryption Vault
AES-256 emergency contacts & medical conditions
Locked to a single sport, or built for team sports only.
Multi-Discipline Verticals
Pylos Aqua™ (Swim), Pylos Ascend™ (Climb) & Pitch
Built for aquatics, at every scale.
From single-squad learn-to-swim programs to provincial championship clubs — every lane, gala, and debit order managed in one unified workspace.
Live Poolside Tablet Stopwatch & Split Timing
Record lap times, split intervals, and instant PB alerts right at pool edge with automatic offline buffer sync when Wi-Fi drops.
- check_circle Multi-lane simultaneous split recording
- check_circle Instant swimmer PB & progression markers
- check_circle Automatic offline buffer sync to server
SwimSA Meet Manager & Automated Entries
Export official SwimSA meet entries (.CL2 / .HY3), verify age-group qualification standards, and publish live heat result sheets directly to parent devices.
- check_circle Official SwimSA HY3 & CL2 entry file export
- check_circle Automated age-group seed time matching
- check_circle Live parent portal heat & result notifications
ZAR Invoicing & Paystack Automated Billing
Automate monthly debit order collection via Paystack, issue VAT invoices, and trigger automatic payment reminders for overdue balances.
- check_circle Automated Paystack & debit order collection
- check_circle Instant ZAR PDF invoicing & payment reminders
- check_circle Automated payment link notifications
POPIA Encrypted Medical & Emergency Vault
Store swimmer medical conditions, emergency contacts, medical aid details, and doctor authorizations behind bank-grade AES-256 POPIA encryption.
- check_circle AES-256 encrypted emergency contact vault
- check_circle Medical aid & doctor authorization tracking
- check_circle Granular role-based security & audit logs
Parent Mobile Portal & Swimmer PB History
Give parents and swimmers real-time PB records, practice schedules, attendance tracking, and instant gala entry confirmation right on their phones.
- check_circle Swimmer personal best progression graphs
- check_circle Instant parent notifications for gala entries
- check_circle Squad attendance check-in & roster updates
Every device, perfectly synced.
Whether on a coach's tablet, desktop admin portal, or parent's phone — Pylos Systems carries workouts, athletic metrics, billing, and schedules to every screen.
Pay for your athlete count, every feature included.
Simple ZAR capacity plans converted directly from international swim benchmarks. No USD conversion surcharges, no hidden per-feature add-ons, and no lock-in contracts.
Capacity: 50 athletes
Billed monthly via Paystack
For boutique swim schools, single-lane squads, and emerging clubs.
Capacity: 100 athletes
Billed monthly via Paystack
For growing competitive squads and established training academies.
Capacity: 250 athletes
Billed monthly via Paystack
For multi-squad competitive clubs needing high-volume billing and meet entries.
Capacity: 500 athletes
Billed monthly via Paystack
For premier regional clubs, multi-facility programmes, and school academies.
Capacity: 1 000 athletes
Billed monthly via Paystack
For large competitive federations and multi-branch swim schools.
Every Pylos Plan Includes the Complete Suite
No artificial feature paywalls. Your tier simply matches your club's active athlete capacity.
Need more than 1 000 athletes or multi-branch operations?
Our Custom Enterprise plans start at R3 490/month with unlimited capacity, white-glove migration, and dedicated account manager.
Questions, answered.
Have questions about setting up your club subdomain, federation entries, or Paystack billing? Reach out to support@pylossystems.com.
Built to earn trust before we ask for it.
We're pre-launch, so instead of customer quotes, here's exactly how swimmer data, payments, and the app itself are protected.
AES-256 Medical Vault
Swimmer medical conditions and emergency contacts are field-encrypted at rest, never stored as plain text.
Paystack PCI-DSS Processing
Card and debit-order data is handled entirely by Paystack, a PCI-DSS Level 1 processor. Pylos Systems never touches raw card numbers.
POPIA-Aligned by Design
Personal and medical data handling follows POPIA principles: purpose limitation, role-scoped access, and audit logging.
Hardened at the Edge
Strict Content-Security-Policy, clickjacking, and MIME-sniffing protection enforced on every response — not just the login page.
Role-Scoped Access Control
Coaches, admins, and parents see only what their role permits, with a super-admin audit trail on sensitive records.
Offline-First Data Integrity
Poolside timing buffers locally and syncs once connectivity returns — a dropped Wi-Fi signal never costs you the set.
Ready for a modern swim academy?
Built for South African swim academies, from single-pool clubs to multi-site sports schools. Setup takes less than 10 minutes.